Property Manager

Because our current property manager is retiring, we are beginning our search for a new part-time manager for our Association. Below is the job description. If you or someone you know is qualified and interested in applying, send resume and contact information to propertymanager@raintreerichmond.org by March 7, 2023.

Responsibilities

Property Maintenance

Regularly inspect certain association property and improvements to identify needed maintenance and repairs, including:

  • Fences
  • Trails, surrounding property, and associated improvements:
    • Trail entrances
    • Bridges
  • Lake, surrounding property, and associated improvements:
    • Lighting
    • Path
    • Signage
    • Spillway
    • Trash cans
  • Neighborhood entrance signage, surrounding property, and associated improvements:
    • Landscaping
    • Lighting
    • Irrigation

Vendor Management

  • Engage and manage vendors to improve, maintain, and repair association property and improvements, including:
    • Grounds maintenance
    • Tree removal
    • Electrical repair
    • Trash removal
    • Other improvement projects as directed.
  • Engage and manage vendors to implement an annual branch pickup service.
  • Ensure vendors meet necessary insurance and regulatory requirements prior to performance of work.
  • Reviews and approves vendor invoices; interfaces with the association’s financial management contractor to submit necessary documentation to arrange payment.

Member and Board Relations

  • Field and resolve member inquiries regarding needs involving association property.
  • Submit regular written reports of activities to the board of directors.
  • Report to the board of directors at monthly board meetings, and at other times as necessary.
  • Assists the board of directors with preparation of the association’s annual budget.
  • Report to the entire association membership at the association’s annual meeting.

Expectations

  • Acts in a professional manner when interacting with directors, members, and vendors.
  • Responds in a timely manner to inquiries from directors, members, and vendors.
  • Independently manages the maintenance and repair of the association’s property and improvements.
  • Independently manages the resolution of member inquiries.
  • Consults with the board of directors when necessary on complicated or problematic matters.
  • Reviews vendor work product to ensure the quality of the work performed is commensurate with the cost and expectations of the board and membership; works with vendors to resolve quality issues.
  • Works to ensure that maintenance, repair, and improvement needs are met in line with the association’s budget.

Desired Experience and Skills

  • Experience in the fields of construction, landscaping, property management, or vendor management.
  • Organized and capable of managing multiple projects at the same time.
  • Knowledge of laws and codes relevant to construction of property improvements.
  • Ability to present information verbally and in writing in an organized and concise manner.
  • Ability to interpret plats, maps, and construction drawings.

Physical Requirements

  • Ability to climb stairs of bridges in order to inspect their condition and evaluate repairs/maintenance performed by vendors.
  • Ability to hike the association’s trail system in order to inspect the association’s property, improvements, and to evaluate maintenance performed by vendors.
  • Ability to traverse landscaped and wooded areas in order to inspect damaged trees, improvements, and other conditions and evaluate maintenance performed by vendors.